Faculty & Staff Resources
Reference Manual
Printable PDF of the Department of Family, Youth and Community Sciences Reference Manual. Revised December 6, 2006. Added 2007 mileage information.
Faculty and Staff list- Updated August 27, 2007.
Conference Room List- List of IFAS conference rooms that can be reserved for FYCS events
UF Mail Services- How to prepare mail and use the UF Mail Services
Frequently Used Forms and Templates
ICS Forms
Extension Transmittal Form (ETF)
Other Forms
Travel Authorization Request (TAR) (Print on Pink)
Travel Reimbursement Request (Print on Blue)
Departmental Purchasing Request Form (Print on Green)
Search and Screen
Travel
IFAS Discounted Room Rates
Two hotels in Gainesville offer discounted room rates for IFAS travel. Details
2007 Mileage Reimbursement Rate for Travel
44.5 cents per mile
For more information see http://www.fa.ufl.edu/uco/handbook/handbook.asp?doc=1.4.14.8
Avis Rent-a-Car
The following changes have been made in the State of Florida AVIS contract for in-state car rentals effective for November 1, 2006:
Avis Rent-A-Car Rental Rates
| IN-STATE RENTALS | ||||
| Car Group | Daily | Hourly | Weekly | Monthly |
| Subcompact (Class 1A/ECAR) | $24.55 | $8.18 | $171.85 | $687.40 |
| Compact (Class 2B/CDAR) | $26.58 | $8.86 | $186.06 | $744.24 |
| Mid Size/Intermediate (Class 3C/IDAR) | $28.95 | $9.65 | $202.65 | $810.60 |
| Full Size 4 door (Class 4E/FDAR) | $32.62 | $10.87 | $228.34 | $913.36 |
| Minivan (Class 5V/MVAN) | $36.89 | $12.30 | $258.23 | $1,032.92 |
Reservations: 1-800-338-8211, Website: Avis.com
Reference #: AVIS State of Florida AWD #A113400
Any questions should be directed to Brett Wallen or Randy Staples at 392-1245. You can learn more at Avis Rent-A-Car Rental Rates
Per Diem
The state agency rate is required to be used for reimbursing travel related meal expenses. The State of Florida reimbursement rates for meals on UF domestic travel (including Alaska and Hawaii) are as follows:
| Breakfast | $6 | |
| Lunch | $11 | |
| Dinner | $19 | |
| Total | $36 |
No one, whether traveling out of state or in state, shall be reimbursed for any meal or lodging included in a convention or conference registration fee paid by the University. Meals included in the cost of registration to be reimbursed by the University must be deducted from the per diem reimbursement and may not be claimed for subsistence.
No allowance shall be made for meals when travel is confined to the city or town of the official headquarters or immediate vicinity (50 miles).
The University of Florida does not reimburse for Class C meals (Travel for short or day trips where the traveler is not away from his/her official headquarters overnight).
Duplication-FedEx/Kinko's
Note: You do not need to use FedEx/Kinko's. Please obtain bids and use the company with the lowest costs.
The FedEx/Kinko's Preferred Discount Program information can be accessed at http://psg.kinkos.com/uf/ . This site enables UF and UF/IFAS employees to find out about the FedEx/Kinko's contract.
On the site you will find:
- how to send an order to FedEx/Kinko's;
- all about the products and services offered;
- a link to order your UF/IFAS discount card or a commercial account
- charge card (you should do this today or tomorrow);
- the UF contract pricing through FedEx/Kinko's;
- a frequently asked questions list; and
- a list of contact information.
You'll also find a Service/Quality Feedback Form to use when you use the FedEx/Kinko's services.
The contract also allows UF and UF/IFAS departments, centers, and offices the ability to open accounts with a UF or county blanket purchase order. Contact the appropriate fiscal personnel in your office to obtain the purchase order. Remember that the EDIS ordering process, which can also be found on this site, has not changed.
UF/IFAS contracted with FedEx/Kinko's to provide a statewide service of reproduction graphic, print, copy, duplication, and delivery services to UF and UF/IFAS administration, faculty, and staff, and to other associated university-sponsored groups.
Phone Conferencing
“Reservationless” is voice conferencing available on demand. Using this service, you may initiate a conference call 24 hours a day, 7 days a week, without making a reservation.
With RVCS, the conference has no time limits, and a total of up to 125 leaders and guests may participate per conference. The Leader controls all conference commands. Pass code security is available on a per call basis, and an Operator is always available if needed.
The cost for the service is 3.5 cents/minute/participant. There are no monthly recurring charges or setup fees.
For your convenience, you may go to the web site: http://www.myfloridasuncom.com/reservationless for more information.
Research News You Can Use
Research News You Can Use is our quarterly research newsletter highlighting recent research in FYCS areas. Submission guidelines can be found here (pdf) and a blank template can be found here (Word .doc).
EDIS
Download EAT - EDIS Authoring Tool
For the process used within the department for new EDIS publications, please see the Department Reference Manual
This page shares more EDIS resources, procedures, tips, and things to check before you submit your publications.
EDIS documents must be reviewed every three years to ensure quality up-to-date information. This page tells you how to go about reviewing and revising these important publications.
These are two great tools for writing materials that meet our consumer education goals...they are aimed at health literacy but the tips hold true no matter the topic you want to reach the general audience.
- Simply Put: Tips for creating easy-to-read print materials your audience will want to read and use
- Quick Guide to Health Literacy: Fact Sheets, Strategies, Resources
Copyright
- Copyright Answers and Resources for Extension
- CECP Modules-Copyright for Extension (PDF) from Mississippi State University
Tarrant's Tidbits
Tarrant's Tidbits-Faculty and Staff News from the FYCS Information Specialist
IT Training
Free training is available to UF Faculty, staff and students on how to effectively use your computer and software. Please visit this page for more information.
Faculty and Staff Area